1. Introduction
This Privacy Policy explains how the Northern Ireland Regional Governing Body of Archery Great Britain (“the Organisation”, “we”, “our”) collects, uses, stores, and protects personal information. We operate in compliance with UK GDPR and the Data Protection Act 2018.
2. Data Controller
Archery GB is the data controller for personal data, with their Data Protection Champion, Robert Potts, responsible for compliance, contactable at gdpr@archerygb.org
3. Information We Collect
3.1 Information you provide directly
- Name
- Email address
- AGB membership number
- Club affiliation
- Contact information for event entry or administrative purposes
3.2 Competition and Record-Related Data
We also collect and process:
- Scores submitted during competitions or record attempts
- Performance data required for the administration of Northern Ireland Records
- Results, rankings, classifications, and related performance metrics
3.3 Supporting Data for Events
This may include:
- Entry forms
- Event category (age/gender/classification)
- Emergency contact details when required
4. Legal Bases for Processing
We process data under:
- Consent (e.g., receiving communications, submitting forms)
- Legitimate Interests (competition management, score collection, record administration, governance processes)
- Legal Obligation (safeguarding, regulatory reporting)
5. How We Use Your Information
5.1 Communications
To send updates, notices, event information, governance communications, and responses to queries.
5.2 Membership Verification
To confirm your AGB membership status and validate your eligibility for activities.
5.3 Competition, League, and Record Administration
To:
- Process entries
- Collect, verify, assess, and archive scores
- Maintain, update, and publish Northern Ireland Records
- Compile rankings and performance lists
- Publish event results (where appropriate)
5.4 Governance and Compliance
To fulfil safeguarding, disciplinary, or legal obligations and maintain operational integrity.
6. Data Sharing
We may share necessary data with:
- Archery GB (for membership verification and compliance)
- Event organisers, judges, and officials
- Third-party systems used for competition management or results processing
We do not sell personal data.
7. Data Storage and Security
Personal data is stored securely and accessed only by authorised individuals.
Retention periods reflect legal requirements and operational needs, including long-term maintenance of historical records and score archives.
8. Your Rights Under UK GDPR
You may:
- Access your data
- Request corrections
- Request deletion (where legally permitted)
- Object to processing based on legitimate interests
- Withdraw consent
- Request restriction or portability
Contact us to make a request.
9. Cookies and Website Analytics
This website uses essential cookies to support core site functions, including managing user logins, maintaining session security, and enabling payment processing where required. These cookies are necessary for the website to operate correctly and cannot be disabled without affecting key features. They do not track your browsing activity for marketing purposes and are used solely to ensure that account access, secure authentication, and transaction-related processes function as intended.
10. Children’s Data
Data for individuals under 18 is collected only when required for participation and may require parental or guardian consent.
11. Changes to This Privacy Policy
Updates will be published on this page. Continued use of the website constitutes acceptance of changes.